Write a project diary!
Article#: 00038
Date: 2020-11-06
Author: Radim
Write down important things!
Write ideas, goals, problems, findings, solutions, errors, questions, answers, notes from discussions and meetings, decisions, links to documents ...
Add scans of your hand notes, photos of flip chart notes, interesting photos or videos, screen shots ...
Supply your notes with the date, subject(s) and names of the people who participated.
The project diary helps you to organize your thoughts while you are writing, to gain perspectives, to find things you do not remember, to spread information among team members, to keep all links to other documents, ...
A lot of information is contained in specific documents, e.g. meeting minutes, research notes, decisions, task lists, plans, specifications, manuals etc.
The information does not have to be rewritten in the project diary, just insert the link to the documents in the diary.
Very often the specific documents are not written until the matter becomes clear.
You can get the necessary information from the project diary when writing the specific document.
Share your project diary with your co-workers and vice versa.
By analyzing the project diary, you can look back and learn before starting the next project.
Do you write such a diary?
Which format do you prefer?
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Sharing of this article is permitted with proper attribution (link to the original page).
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Comment#: 00001
Date: 2020-11-30
User: Radim
Notes should be safe so that they do not get lost or fall into the wrong hands.
Notes should be accessible even after years, and not that, for example, SW's license will not be extended and data will be lost.
Notes should be accessible online and offline.
Notes should be accessible from different devices and different operating systems.
Comment#: 00002
Date: 2021-06-22
User: Radim
"Getting things done is important of course, but we have to stop occasionally to write up what we are doing, how we are doing it and why we are even doing it in the first place - inclucing all our doubts and misgivings and concerns."
- Jeff Atwood. Hyperink (2012). Effective Programming: More Than Writing Code.
Comment#: 00003
Date: 2023-07-11
User: Radim
"New risks are also emerging in automated production, because who will restart a plant or even just a machine if the staff responsible for it at the time of shutdown are no longer working in the same plant. The transfer of knowledge, for example about the last software versions or settings, becomes indispensable. If you do not have the processes and the right solution in place, you risk everything. At this point, trends such as deploying increasing amounts of robots can only help to a limited extent, because even robots are dependent on updates and a certain level of maintenance."
- Curated by Statista, supported by octoplant by AUVESY-MDT. No Fatalism in Manufacturing. Exciting Insights from Leading Studies. (Page 5)
- https://info.auvesy-mdt.com/hubfs/Statista%20ePaper%20EN%20-%20AUVESY-MDT.pdf
Comment#: 00004
Date: 2023-08-11
User: Radim
"How to eliminate fifty percent of your business worries.
Everyone who wishes to present a problem to me must first prepare and submit a memorandum answering these four questions:
1. What is the problem?
2. What is the cause of the problem?
3. What are all the possible solutions of the problem?
4. What solution do you suggest?
My associates rarely come to me now with their problems. Why? Because they've discovered that in order to answer those four questions, they have to get all the facts and think their problems through. And they've done that, they find in three-fourths of the the cases they don't have to consult me at all because the proper solution has popped out like a piece o fbread popping up from an electric toaster. Even in those cases where consultation is snecessary the discussion takes about one-third of the time formely required because it proceeds along an orderly, logical path to a reason conclusion."
- Dale Carnegie. Crescent News (1944). How to Stop Worrying and Start Living.
- https://www.youtube.com/watch?v=fKzlc_N2yxw (01:07:50 - 01:09:53)
Comment#: 00005
Date: 2023-08-11
User: Radim
"Basic techniques in analysing worry:
Rule 1 - get the fact. Half the worry in the wold is caused by people trying to make decisions before they have sufficient knowledge on which to base a decision.
Rule 2 - after carefully weighing all the facts come to a decision.
Rule 3 - once a decision is carefully reached, act, get busy carrying out your decision and dismiss all enxiety about the outcome.
Rule 4 - when you or any of your associates are tempted to worry about a problem, write out and anser the following questions:
a) What is the problem?
b) What is the cause of the problem?
c) What are all possible solutions?
d) What is the best solution?"
- Dale Carnegie. Crescent News (1944). How to Stop Worrying and Start Living.
- https://www.youtube.com/watch?v=fKzlc_N2yxw (01:12:50 - 01:13:50)
Comment#: 00007
Date: 2023-10-02
User: Radim
How to get the right intuition?
"Developing and honing your intuition can be a valuable skill, but it's important to remember that intuition is inherently subjective and can't always be "right" in an objective sense. However, you can work on improving the accuracy and reliability of your intuition by following these tips:
1. Increase Your Knowledge and Experience: The more you know about a particular subject or domain, the better your intuition is likely to be within that area. Gain expertise and experience through study, practice, and exposure.
2. Trust Your Gut: Pay attention to your gut feelings or initial impressions. Sometimes, your subconscious mind processes information faster than your conscious mind, leading to intuitive insights. Don't dismiss these feelings outright; give them consideration.
3. Practice Mindfulness: Mindfulness meditation can help you become more aware of your thoughts and feelings. This self-awareness can improve your ability to recognize and trust your intuition.
4. Keep a Journal: Maintain a journal where you record your intuitive hunches and the outcomes. Over time, this can help you assess the accuracy of your intuition and learn from your experiences.
5. Seek Feedback: Discuss your intuitive insights with trusted friends, mentors, or colleagues. They can provide valuable perspectives and help you refine your intuition by offering feedback on your decisions.
6. Validate with Data: When possible, seek out data or information that can confirm or refute your intuitive impressions. This can help you develop a more evidence-based form of intuition.
7. Relax and Clear Your Mind: High-stress levels or a cluttered mind can cloud your intuition. Engage in relaxation techniques like deep breathing, meditation, or progressive muscle relaxation to clear your mind and enhance your intuitive abilities.
8. Ask Open-Ended Questions: When facing a problem or decision, ask yourself open-ended questions and let your mind wander. This can stimulate creative and intuitive thinking.
9. Learn from Mistakes: Embrace your intuition's imperfections. When your intuition leads you astray, use those experiences as learning opportunities. Analyze what went wrong and adjust your intuition accordingly.
10. Practice Patience: Sometimes, intuition needs time to develop. Don't rush your decision-making process if you're unsure. Give yourself the space to allow your intuition to emerge.
11. Combine with Analysis: Balance your intuition with analytical thinking. For important decisions, use your intuition as an initial guide but then follow up with critical analysis and data-driven assessment.
12. Cultivate Emotional Intelligence: Understand and manage your emotions effectively. Emotional intelligence can enhance your ability to perceive and interpret your own and others' emotional signals, which can inform your intuition.
Remember that intuition can vary from person to person, and it's not always infallible. It's a skill that you can refine over time, but it's also important to recognize its limitations and use it as a complementary tool alongside rational thinking and evidence-based decision-making when appropriate."
- https://chat.openai.com (How to get the right intuition?)
Comment#: 00008
Date: 2024-04-09
User: Radim
Proper storage of information is crucial for efficient work and easy and quick access at a later date.
A good archiving structure and discipline helps to maintain clarity and structure in the working environment, which contributes to the productivity and success of the project as a whole.
It is therefore important to pay sufficient attention to where and how information is stored and to follow appropriate archiving and organization procedures.